Occasionally, we will need to share personal information relating to the school’s community with third parties, such as:
- service providers (e.g. peripetatic instructors, the school’s caterers, after school club providers, payroll bureau, etc.);
- professional advisers (e.g. lawyers, insurers, accountants, etc.);
- government authorities (e.g. HMRC, DfE, police or the local authority);
- appropriate regulatory bodies such as the Independent Schools Inspectorate or the Information Commissioner’s Office (ICO); and;
- the school’s parent association Friends of Herne Hill School (FHHS).
For the most part, personal data collected by us will remain within the school, and will be processed by appropriate individuals only in accordance with access protocols (i.e. on a ‘need to know’ basis). Particularly strict rules of access apply in the context of medical records and safeguarding files.
However, a certain amount of any SEN pupil’s relevant information will need to be provided to staff more widely in the context of providing the necessary care and education that the pupil requires.
Staff, pupils and parents are reminded that the school is under duties imposed by law and statutory guidance (including Keeping Children Safe in Education) to record or report incidents and concerns that arise or are reported to it, in some cases regardless of whether they are proven, if they meet a certain threshold of seriousness in their nature or regularity. This is likely to include file notes on personnel or safeguarding files, and in some cases referrals to relevant authorities such as the LADO or police. For further information about this, please view the school’s Safeguarding Policy.
Importantly, some of the school’s processing activity is carried out on its behalf by third parties, such as IT systems, web developers or cloud storage providers. This is always subject to contractual assurances that personal data will be kept securely and only in accordance with the school’s specific directions.
Finally, your data will not be transferred outside of the European Economic Area.